If you run a small-sized, or a start-up office, then chances are you have a few old or unused computers that can do better than just idly sitting and collecting dust! Why not utilize one of those machines to manage a very vital aspect of your business? Try installing software that gives a foolproof system to monitor time and attendance. And it can help you get a far superior attendance record than what a punch machine or a manual attendance sheet can give you. This is because the concerned software neither allows ‘buddy punching’ nor does it allow your employees to change their clock-in and clock-out times. It has many more interesting incentives to offer you.
Who Is Working And How?
First of all, time clock software will impeccably let you know when your employees are checking in, as well as the place where they are working. It will also remind you about their tentative working schedules. It will maintain a record of the budgeted working hours, and the actual hours that each of your employees have completed. This will assist in preventing the variances and overruns. What is more, you can access such data from different convenient devices, no matter your location. When you are the manager of the device, you get a number of features that makes working easier. For example, well-designed software gives you the flexibility to adjust and edit the clock-in and clock-out times. You can also get notifications real-time in case anyone tries to attempt a spontaneous check-in or check-out.
The Most Useful Features
Real-time monitoring with software can give you some true bonuses that you will enjoy as the manager! Some of the most sophisticated software can assist you in determining the actual working hours, as well as calculate labor expenses. Since most of these installed devices store a unique IP address for each of the employees, it becomes very difficult for all to clock-in or clock out for any of their colleagues. Moreover, they have a very user-friendly interface, which makes its use a cakewalk. The most advanced software allows you to create a perfect online employee scheduling program. In fact, they are designed to cater to the needs of businesses of any size! You can take the opportunity to make a weekly, monthly, or daily schedule, as your business demands. In fact, you can respond to any of your employees’ requests for shift changes. What is more, you can also use this software to manage things when any worker switches their shift with a colleague. Your staff can also use it to request their vacation times, check their present work-schedule in real time or to utilize the paid time-off facilities.
Using Software For Reports
You can use time clock software to get some real help while preparing some very helpful reports. You can prepare the payroll reports. This will help you to determine and verify different aspects of payment. These include payment for overtime, reimbursements, ad-hocs and the like. You can also get some real help while preparing your timesheet reports. This will keep a record of the GPS locations of each of your employees, and will contain their clock-in and clock-out times. Again, the software will store all the contact details of your employees so that you can reach them in just about any time you need. Last, but not the least, you get the opportunity to download all the reports to any convenient formats, such as PDF, Excel, Word or HTML versions.
Managing Deadlines
There is another incentive of using this software in your business. Your office requires a dynamic workforce around the clock. And sometimes, it is more than important to adhere to the deadlines. Thanks to the excessive work pressure, you might experience that some of your projects are lagging behind. A ‘time clock’ can help you to utilize your human resources and shuffle between two projects at a time. For example, using software, you can leave a note to your employee like “Reserve Project X for the afternoon only, and start with Project Y”. Thus, it will allow you to assign different tasks effectively, especially those which require stringent deadlines.
