Have you been planning to move your office, but do not know exactly where to start? Well, preparation and having a to-do-list ready in hand before the trucks are invited to move your stuff is important. The following checklist can be a good guide when preparing to move to a different locality.
Determine a Schedule and Time Frame
The first thing to do should be to set a time frame; you should set the date for whenever your possessions should be moved out of the office space. You will probably need several days to move out, depending on the number of items to move. Make sure that you have an exhaustive list of tasks to complete before the trucks arrive to pick up your office belongings.
Keep Your Employees Updated
Moving an office can be very frustrating for your employees. In the case where you move to a smaller location, your employees should know how the offices are going to be assigned and how their new working environment will look like. Employers need to provide information at every step of the moving process. You can put a moving schedule on a bulletin board so that your employees can track the progress and express their opinions.
Hire the Movers
You need to plan in advance about how you will move the office furniture and other assets since it can take time hiring good movers. You should have some staff members who will help in developing some of the best moving companies, and then make sure that you thoroughly investigate them before hiring. Determine the budget, ask for quotes, make comparisons across the firms, and decide which one you will hire.
Hire Professional Packers
If you have a budget that can support hiring professional packers, you should not hesitate to do so. Hiring them will help you save time and even help to avoid getting furniture damaged. Employees may also help in packing their spaces and desks. The move will provide them with an opportunity to clean up their workspaces and discard what they do not need.
Site Safety
In the new office, ensure that every safety regulation is put in place. It will be unlawful if you fail to adhere to the safety and health standards in the business premise.
Before opening the office for business or other uses, you should put up a fire action notice that will explain what should be done in case of emergencies. You may also need emergency exit signs placed to point toward exits in the office building.
Deadlines
This can be understood as one of the most critical parts of the process of moving. Keeping with deadlines may seem hard, in particular, when you have a lot of tasks to manage, and such is the reason you should stay in control and organized. Give yourself deadlines for every task that should be completed. Also, maintain contact with the companies that will help you to move your stuff.
In summary, moving an office can be a daunting process. It can be easy to forget to follow your plans as you will be tending to other jobs as well. You may enjoy the process of moving if you can properly plan in advance. With a great planning process, you will enjoy your new workplace full of new opportunities and a fresh start for your business.
