Little known to many, the seating arrangement of a tent event affects its success. In addition, the arrangements differ depending on the occasion. For instance, the pod seating arrangement is suitable for a single-day workshop, while the banquet is best suited for weddings. As an event planner, you should not randomly pick the seating arrangement since you will end up ruining the whole event.
Number of Attendees
The number of guests is the first factor you should consider. Having a large number will require you to get more seats. In addition, you will have to go with an arrangement that allows free movement inside the tent. Tent manufacturers like the American Tent have large enough tents to accommodate seats for auditorium seating arrangements.
Size of Tent
The size of the tent also determines the arrangement you will go for. This is because it can accommodate a specific number of seats and tables. Therefore, for efficiency, you need to check the tent size and choose the seating arrangement. For instance, a 20×40 pole tent can hold 80 chairs with 60 round tables. Working with that number, you can choose the cabaret or the banquet arrangement. Each has pros, and you should consider them before making a final decision.
Floor Space
You should also consider the floor space as you choose the seating arrangement. This will largely depend on the type of event and the extra space you need. Suppose it is a party. The arrangement should leave a dancing floor that the guest can later use without interfering with those seated. Moreover, if it is a presentation or a team planning, an arrangement such as the U-shaped will be suitable since it leaves floor space where you can place a flipchart stand.
Duration of the Tent Event
Sitting in a fixed position is strenuous and may force some guests to leave. Therefore, you need to know the duration and plan the arrangement accordingly. The seating arrangement should be spacious enough to give the attendees space to stretch. In addition, the seating arrangement should allow proper air circulation, so the guest does not feel stuffy. Luckily, tent manufacturers like the american tent make spacious tents, and it is upon you as the event planner to make your guests comfortable with proper arrangements.
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Lastly, it would be best if you also considered the direction the guests will face as you arrange the seating position. Considering this factor helps you choose arrangements like the chevron or the boardroom when using the 20×40 pole tent. This is because these arrangements enable the guests to face a specific direction and can accommodate as many guests as possible.
Final Notes
Tents are the best when it comes to having an organized outdoor event. However, you need the right seating arrangement to allow guests to move freely. In addition, depending on the event, the seating arrangement should hold enough seats so that even extra guests get places to sit. Therefore, using the information you have read here as you plan the tent event will be best. However, note that you should work with the client to ensure there are no disruptive last-minute changes.
