If you own a business, you have already heard about GDPR—the General Data Protection Regulation. You also know that if you don’t comply with the regulations that have been established, it could result in steep fines.
In addition to being compliant, you also need to find the best backup solutions for small business. This can be challenging, which is why you should implement the tips here. In the long run, it will pay off and help keep you from facing serious consequences.
Know and Understand Your Data
You have to be able to show that you fully understand the different types of personal data that you have, including bank details and addresses, along with sensitive data such as religious affiliation. You need to know where it is coming from, where it is going and how you can use it.
Do You Rely on Consent?
If you rely on consent in order to process various personal data and business activities, it can be a bit trickier. According to GDPR, consent has to be explicit and clear. Try not to rely on consent if you can avoid it.
Update Your Security
You need to make sure that you update your policies and security measures to make sure that they are GDPR compliant. If you don’t have any in place right now, put some in place. The best policy is to use encryption software to help and protect the data you have.
Deal with Any Access Requests Right Away
You need to respond to any request for access to data and information immediately. According to Subject Access Rights, people have the right to access all of their information and data and have anything that is not right fixed. In some situations, they even have the right to have all the information you have on them erased.
Make Sure Your Staff Is Properly Trained
Be sure that your staff fully understands all the details of GDPR. They need to understand what is meant when someone says there is a serious breach. Also, make sure to build in a red flag process, and report any serious breaches within a period of 72 hours. Be sure that all of your employees understand how to report mistakes to the DPO.
Check Your Supply Chain
Make sure to do your due diligence when it comes to your supply chain. They need to be GDPR compliant in order to avoid penalties. Also, check the terms of your contract. Suppliers have an obligation to meet, including notifying you promptly of any type of data breach that may occur.
Create Fair-Processing Notices
According to GDPR, you are required to tell people exactly what you are planning to do with their information and data. The fair-processing notice provides them with this type of information. The notice needs to describe exactly why you are processing the data or information they have provided. It will also outline what recipient categories you are planning to send it to, and the amount of time you plan to hold it.
Find Out if You Need a DPO
Is it necessary for you to use the services of a DPO, Data Protection Officer? As a small business, the answer is probably not. However, if your main activities include the systematic or regular large-scale monitoring of your data subjects, it may be necessary.
Remaining compliant with the rules and regulations set by the GDRP will pay off and help your business avoid serious consequences and fines. The tips and information found here will help you get started and protect you in the future.
